All bookings, however received, constitute a legally binding agreement between the E-Cigarette Summit organisers (Smooth Events) and the delegate and are subject to the terms and conditions. The organisers reserve the right to refuse a booking or admission to the event in its absolute discretion.

Cancellations can be made upto 21 days before the event.  After this date, the ticket can be transferred to another delegate within your organisation, but is not refundable.  Cancellations and substitutions must be made in writing and will be acknowledged in writing.  Cancellations made after this date will be charged the full invoice amount.  The refund will be processed one month after the Summit, less the applicable taxes and bank handling charges. Delegate Substitutions may be made at any time, but must be made in writing and will be acknowledged in writing.  Two delegates may not ‘share’ a place at the event.

Payment of all fees and charges must be received in full before the event.  If payment has not been received prior to the event, delegates will be asked to guarantee payment by credit/debit card on the day.

Individual travel and accommodation requirements are the responsibility of the delegate, we can not be held liable for any travel or accommodation costs incurred as a result of cancellation – please check the cancellation terms of any travel or hotel bookings before confirming.  If you have booked your hotel accommodation via the event booking site, the hotel cancellation terms and conditions with associated fees will be charged. The organisers cannot accept any responsibility for over-runs or any liability for transport disruption or individual delays.

It may be necessary for reasons beyond the control of the organiser to alter the content, timings or venue.  In the event of a terrorist alert or incident, beyond the organisers control, that prevents the running of the event, including but not limited to force majeure, disruption, strikes, civil unrest or other causes, the organiser reserves the right to retain up to 50% of the fee as a contribution to delegate registration, all location and central administration costs.

The organisers have appointed an official photographer and will be filming (audio and video) all proceedings.  By attending the Summit, the delegate consents that any audio, photographic or video recordings made which may include themselves, are able to be used in any news articles or programmes, web-casts, inclusion on web sites and for any other purpose(s) that the organisers affiliates and/or representatives deem fit.  

Anyone attending summit may not take part in any canvassing, leafleting, demonstrations, objectionable behaviour or any activity which may disrupt the Summit (please refer to full Admissions Policy).

Data Protection and Contact Preferences

We operate conscientiously within the requirements of the General Data Protection Regulations 2018 and other electronic marketing legislation. We work within the principles of fair data processing, namely:

  • Using information in a way that people would reasonably expect.
  • Thinking about the impact of our processing.
  • Being transparent and ensuring that people know how we’ll use their information.

Your data will not be passed on to any other third party, however the organisers reserve the right to send you details of other related events and publications in the future.

Please click here for our GDPR and Privacy Statement.

Admissions Policy 

The E-Cigarette Summit is open to government, charities, NGO’s, private industry/business, academia, and international media. The Summit is designed to provide a balanced and neutral platform for health professionals, policy makers, scientists and e-cigarette stakeholders to explore the facts and myths surrounding e-cigarettes and examine some of the more contentious issues; particularly, safety, efficacy, gateway potential and the impact of medical regulation. 

The Summit is taking place virtually and will be made available to all registered delegates through the whova online event platform.  A ticket must be purchased for each individual accessing the Summit.  Tickets will also be available, after the live event date to enable participants to consume the content on-demand.

All attendees will respect the direction of the Chair throughout the proceedings and will abide by principles of professional conduct and courtesy at all times. Any behaviour that is deemed to be unconstructive or disruptive to the proceedings will not be tolerated.  The organisers reserve the right, at their own discretion, to ask any individual who continually disrupts the proceedings to leave the venue. In such an instance there will be no recourse for compensation against the costs both direct and indirect of attending.